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South Florida Area 15 Group Information Change Form

Please use this form if your registered group wants to make a change in the information listed in the South Florida Area 15 registrar database as well as in Fellowship Connection, the General Service Office’s database, which will ensure that you continue to stay connected to your district, to South Florida Area 15, and to the General Service Office. Examples of changes include change in meeting place; change in General Service Representative, Alternate General Service Representative, or group contact; or change in group type (in person, online, hybrid).

PLEASE NOTE: Completing and submitting this form will NOT change how your group appears in your local meeting list or in the online Meeting App.

Please contact your Intergroup or Central Office for information on how to do that. All fields must be completed for your district registrar to process this form for your group.

>>> Group Name *

A.A.’s Traditions suggest that a group not be named after a facility or member (living or deceased), and that the name of a group not imply affiliation with any sect, religion, organization or institution.

Group Number *

>>>What information do you want to update? Please only fill out what is changing: <<<

Group Type

• In Person only
• Online only
• Hybrid/unified

Group Location (name of Church, Park, etc.)

Group Street Address (if the meeting is in a physical location)

Group City, State, Zip Code

Number of Group Members

Group Language

• English
• Spanish
• French

>>> Your group’s General Service Representative (GSR) - GSR's Name

GSR's Street Address (regardless of whether the group meets in person or virtually)

GSR's City, State, Zip Code

GSR's Telephone Number

GRS's Email Address

Does GSR want to receive a GSR kit from GSO?

• Yes
• No

If so, does GSR want a digital kit or a hard-copy kit?

• Digital
• Hard Copy

Does GSR want to receive District agendas/minutes?

• Yes
• No

Does GSR want to receive Area 15 agendas/minutes?

• Yes
• No

>>> Your group’s Alternate General Service Representative (AGSR) - AGSR’s Name

AGSR’s street address (regardless of whether the group meets in person or virtually)

AGSR’s City, State, ZIP Code

AGSR’s Telephone Number

AGSR’s Email Address

Does AGSR want to receive District agendas/minutes?

• Yes
• No

Does AGSR want to receive Area 15 agendas/minutes?

• Yes
• No

>>> If your group has neither a GSR nor an Alternate GSR, please list a group contact for your group: Contact name

Contact’s street address (regardless of whether the group meets in person or virtually)

Contact’s City, State, ZIP Code

Contact’s Telephone Number

Contact’s Email Address

Does group contact want to receive District agendas/minutes?

• Yes
• No

Does group contact want to receive Area 15 agendas/minutes?

• Yes
• No

>>> Submitted by: Name *

>>> Submitted by: Email *

>>> Submitted Date: *

>>> Submitted by Telephone Number: *

In case the Registrar has any questions. Thank You!

Submit to Area 15 Registrar

Registrar

South Florida Area 15 New Group Registration Form

Please use this form if your group is interested in registering with the General Service Office and receiving a group number. Filling out this form will result in your group being entered in the South Florida Area 15 registrar database as well as in Fellowship Connection, the General Service Office’s database, which will connect your group for communication purposes to your district, to South Florida Area 15, and to the General Service Office.

PLEASE NOTE: This form will NOT add your group to your local meeting list, nor will it add your group to the online Meeting App.

Please contact your Intergroup or Central Office for information on how to do that. A.A.’s Traditions suggest that a group not be named after a facility or member (living or deceased), and that the name of a group not imply affiliation with any sect, religion, organization or institution. All fields must be completed for your district registrar to process this form for your group.

>>> Group Name *

A.A.’s Traditions suggest that a group not be named after a facility or member (living or deceased), and that the name of a group not imply affiliation with any sect, religion, organization or institution.

Group Start Date *

Group Type *

• In Person only
• Online only
• Hybrid/unified

Group Location (name of Church, Park, etc.) *

Group Street Address (if the meeting is in a physical location) *

Group City, State, Zip Code *

Number of Group Members *

Group Language *

• English
• Spanish
• French

>>> Your group’s General Service Representative (GSR) - GSR's Name

GSR's Street Address (regardless of whether the group meets in person or virtually)

GSR's City, State, Zip Code

GSR's Telephone Number

GRS's Email Address

Does GSR want to receive a GSR kit from GSO?

• Yes
• No

If so, does GSR want a digital kit or a hard-copy kit?

• Digital
• Hard Copy

Does GSR want to receive District agendas/minutes?

• Yes
• No

Does GSR want to receive Area 15 agendas/minutes?

• Yes
• No

>>> Your group’s Alternate General Service Representative (AGSR) - AGSR’s Name

AGSR’s street address (regardless of whether the group meets in person or virtually)

AGSR’s City, State, ZIP Code

AGSR’s Telephone Number

AGSR’s Email Address

Does AGSR want to receive District agendas/minutes?

• Yes
• No

Does AGSR want to receive Area 15 agendas/minutes?

• Yes
• No

>>> If your group has neither a GSR nor an Alternate GSR, please list a group contact for your group: Contact name

Contact’s street address (regardless of whether the group meets in person or virtually)

Contact’s City, State, ZIP Code

Contact’s Telephone Number

Contact’s Email Address

Does group contact want to receive District agendas/minutes?

• Yes
• No

Does group contact want to receive Area 15 agendas/minutes?

• Yes
• No

>>> Submitted by: Name *

>>> Submitted by: Email *

>>> Submitted Date: *

>>> Submitted by Telephone Number: *

In case the Registrar has any questions. Thank You!

Submit to Area 15 Registrar

    Click here for Secretary Documents

Area 15 Recording Secretary Responsibilities:

• Attends South Florida Area 15 assemblies and electronically records Area 15 business meetings.
• Presents an oral report at Area 15 business meetings, asks for corrections/approval of minutes from previous business meeting, reports on service activities performed during the preceding quarter, and adds written report in the minutes.
• Receives from the Area Chairperson and includes in Area minutes assembly registration numbers of GSRs, Alternate GSRs, DCMs, Alternate DCMs, District Chairs and other registered members.
• Records all motions and outcomes from Area 15 business meeting and adds them to business meeting minutes.
• Records results of assembly bids and includes them in Area minutes.
• Records results of bi-annual election for Delegate, Alternate Delegate and Area Officers and includes them in Area minutes.
• Co‐chairs with the Area 15 Registrar the Registrars’/Secretaries’ meeting at South Florida Area 15 assemblies, providing an agenda to District Secretaries one week prior to the assembly.
• Serves as ex-officio member of the Area Spanish Linguistic Committee and attends the committee’s meetings at Area 15 assemblies.
• Provides motions and outcomes from Area 15 business meeting to Area 15 Current Practice Committee within 10 days of each Area 15 assembly.
• Receives from the Area Chairperson scrubbed and unscrubbed versions of agenda for upcoming area business meeting following motion deadline.
• Provides Area 15 Spanish language translator with a scrubbed English version of assembly minutes within 10 days of the Area 15 business meeting and follows up to ensure translated version is returned within 30 days.
• Provides Area 15 Spanish language translator with scrubbed English version of agenda following receipt from Area Chairperson and follows up to ensure translated version is returned within 7 days.
• Receives from Area Registrar area database files of mailing lists detailing members on English postal, Spanish postal, English email, Spanish email and foreign mailing lists and updates secretary’s database quarterly prior to mailing link to minutes and agenda.
• Distributes printed minutes/agenda and link to electronic minutes/agenda to Area 15 contacts per preference indicated on Area contact list within 45 days of the Area business meeting.
• Provides minutes and agenda, in English and Spanish, to Area 15 Web Servant within 45 days of the Area business meeting for posting to the Area 15 website.
• Provides two sets of English and two sets of Spanish minutes and recordings of Area business meeting to Area 15 Archivist.
• Is a signer, along with other Area Officers, on the Area 15 bank account.
• Provides request for funding to the Area 15 Finance Committee by July 31 of each year.
• Submits a quarterly expense report, including all receipts, to the Area Treasurer.
• Returns all unspent budgeted funds to the Area Treasurer prior to Dec. 31 of each year.
• Updates Area Recording Secretary’s position description by July 31 of even-numbered years to ensure a smooth transition from panel to panel.
• Presents Area Recording Secretary’s responsibilities at Third Legacy review session at Area 15 assemblies in October of even-numbered years.
• Reviews responsibilities of Area Recording Secretary with incoming Area Recording Secretary following Area 15 elections in even-numbered years and hands off relevant materials prior to the start of the new panel.
• Attends Southeast Regional Forum in even-numbered years.
• Attends Southern States of Alcoholics Anonymous Service Assembly in odd-numbered years.
• Optional: Hosts an online sharing session with District Recording Secretaries, offering them an opportunity to share experiences and challenges and to exchange information.

Suggested qualifications for Area 15 Recording Secretary from Area 15 current practice and the A.A. Service Manual:

• Present or past District Committee Member or District Chairperson.
• Five years of continuous sobriety.
• Service in group, intergroup/central office or general service affairs.
• A level of computer knowledge and information technology skills that reflects the area’s needs.
• Familiarity with Area 15 and district general service structure.
• Ability to organize, communicate and manage detailed information.
• Ability to relay information via email to members of Area 15.
• Ability to responsibly handle and protect personal information.
• Ability to spend the time necessary to fulfill the responsibilities of the position.

Email Recording Secretary:
secretary@area15aa.org