Registrar

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AREA REGISTRAR RESPONSIBILITIES
Database & Records Management:

Works with District Registrars to keep accurate records of groups and trusted servants in the Area 15 database.
Updates the General Service Office (GSO) database so it accurately reflects the information housed in the Area 15 database.
Cleans up outdated email addresses in the Area 15 database discovered as a result of undeliverable minutes.
Updates any member’s email preference in the Area 15 database if they request to “unsubscribe” from Area 15 emails.

Communication & Support:

Assists District Registrars with database training, data entry, report generation, and other tasks that help them be effective in their positions.
Provides information from the GSO database to District Registrars as requested.
Maintains a clear line of communication with GSO staff members involved with maintaining group and trusted servant records.
Runs and provides an up-to-date email distribution list from the Area 15 database to the Area Recording Secretary upon request for sending meeting minutes, broken out by English and Spanish language preferences.
Runs and provides an up-to-date email distribution list to the Area 15 Delegate upon request.
Optional: Hosts a monthly online sharing session with District Registrars to offer an opportunity to share experiences, challenges, and exchange information.

Quarterly Assembly Weekends:

Attends South Florida Area 15 assemblies and calls roll at business meetings.
Collects and tabulates the number of voting members by category, providing totals to the Area Chairperson during the meeting and to the Recording Secretary for the minutes.
Presents an oral report at Area 15 business meetings and emails a copy of the report to the Recording Secretary for the minutes.
Provides a copy of oral report to the Spanish translator before the Sunday business meeting.
Co‐facilitates the in-person Registrars’/Secretaries’ sharing session with the Recording Secretary during assembly weekends.

Financial Responsibilities:

Acts as a signer, along with other Area Officers, on the Area 15 bank account.
Provides and updated budget to the Area 15 Finance Committee each year, due date determined by the Finance Committee.
Submits expense reports, including all receipts, to the Area Treasurer.

Training and Transition:

Attends introductory virtual Area Registrar training and any additional sharing sessions hosted by GSO Member Services whenever possible.
Attends the Southeast Regional Forum in even-numbered years and the Southern States of Alcoholics Anonymous Service Assembly (SSAASA) in odd-numbered years, if able.
Updates the Area Registrar’s position description before the Area 15 July quarterly assembly in the second year of the panel.
Presents the Registrar’s role and responsibilities at the Third Legacy Review session at assemblies in October of the panel’s second year.
Reviews responsibilities with the incoming Area Registrar following elections, trains incoming registrar on the Area 15 database, and hands off relevant materials prior to the start of the new panel.

QUALIFICATIONS FOR AN AREA REGISTRAR

Either a willingness to learn or a familiarity with computer systems and spreadsheet tools and an understanding of data stewardship, as registrars enter data, update information, use search filters, and download custom and standard reports.
Willingness to spend 5-10 hours per week on data updates
Familiarity with the area and district structure and ability to communicate throughout it
Ability to organize, communicate and manage detailed information
Ability to relay information via email to GSO, locally, and within Area 15
Ability to responsibly handle and protect personal information
Five years of continuous sobriety

Email Registrar:
registrar@area15aa.org