Finance Committee

 

Finance Committee Documents

Seventh Tradition Individual and Group Contributions

 

Composition:
Members of the Area 15 Finance Committee include a Chairperson appointed by the Area 15 Chairperson; the Area 15 Treasurer; the immediate Past Delegate; two members chosen by the Finance Committee Chairperson, one of whom serves as Finance Committee Secretary; and the Area 15 Chairperson as ex-officio.

Scope:
Operating as closely as possible according to the principles of Concept IX, “The Finance and Budgetary Committee,” and Area 15 current practice, the Committee oversees the finances of Area 15; offers assistance to trusted servants requesting Area funds (Area 15 Delegate, Alternate Delegate, Area Officers and Area Committees), receives their budget requests, and prepares an annual budget for Area 15; works in cooperation with the Area 15 Treasurer to review current expenditures to budget; offers assistance to anyone making a motion that will affect Area 15 finances and reviews requests for unbudgeted funds that come in the form of motions placed before the Area 15 body; and is available to District Finance Committee Chairpersons as requested.

All requests for non-budgeted funds under $300 are to be submitted to the Finance Committee for consideration and approval, and if approved, then submitted to the Area 15 Treasurer for payment. The Finance committee’s consideration will include whether or not the area has funds to fulfill the request, and to confirm the expenditure is within the scope of the person making the request. The Finance committee is to perform this duty by the date of its next virtual or in person meeting and report any of these actions at the following quarterly’s Finance Committee report. Any requests for non-budgeted funds beyond $300 should be submitted as motions to the Area 15 Chairperson under the Current Practice for motions. The total cumulative amount approved by the Finance Committee for non-budgeted requests under this provision shall not exceed $3,000 per calendar year, with a limit of one request per committee. Once this limit is reached, all additional non-budgeted requests, regardless of amount, must be submitted to the Area 15 body for consideration as motions. (In accordance with Motion #893.)

Procedure:
The Committee meets at Area 15 assemblies and between assemblies as necessary utilizing the Area 15 online platform. It prepares the Area 15 budget, including projected costs, presents a draft for review at the fourth quarterly Area 15 business meeting, and brings the draft for approval by the Area Committee at the first quarterly Area 15 business meeting. The Committee reviews all motions submitted for area approval prior to each Area 15 business meeting to determine financial impact and reports such impact to the body prior to motion discussion. The Committee Chairperson presents an oral report at the Area 15 business meeting and provides a written report to the Area Recording Secretary for inclusion in Area 15 minutes. The Committee assists the Delegate with methods and practices for budgeted funds.

Finance Committee Position Qualifications and Responsibilities