Treasurer Documents
Seventh Tradition Individual and Group Contributions
Guidelines on Finance from GSO (PDF)
2024 Reimbursement Forms:
Check Request
Area Expense
Area 15 Treasurer responsibilities:
- Accounts for all Area 15 monies received and disbursed while complying with Internal Revenue Service regulations.
- Records all Area 15 income and expenses in proper categories in financial accounting software.
- Coordinates with Area 15 Finance Committee chair to set up coming year’s budget in QuickBooks.
- Prepares a financial report for Area 15 Finance Committee review midway between assemblies.
- Attends South Florida Area 15 assemblies, presents an oral report at the business meeting on group contributions, checks disbursed, income and expenses, and account balances for the preceding quarter, and provides a written report to the Area Recording Secretary for inclusion in the minutes.
- Provides modified Treasurer’s report, in printed and QR code format, to members at Area 15 business meetings.
- Provides full Treasurer’s report each quarter to Area 15 Web Servant for publication on Area 15 website.
- Attends and participates as a member of the Area 15 Finance Committee at Area 15 assemblies.
- Creates agenda and chairs District Treasurers’ sharing session at Area 15 assemblies.
- Supervises collection of Seventh Tradition contributions at Area 15 business meetings.
- Reviews assembly hotel contracts and writes checks to secure deposits following approval of bid cycle by the Area 15 body.
- Coordinates with Area 15 Quarterly Coordinator Committee to provide rooming list to contracted hotel two weeks prior to each assembly.
- Pays all hotel expenses for Area 15 assemblies including guest expenses.
- Assists Area 15 Delegate with methods and practices for budgeted funds.
- Contacts accountant representing Area 15 in January of each year to prepare 501(c)3 filing with the Internal Revenue Service.
- Ensures that accountant representing Area 15 maintains with the state of Florida correct names and address of Area 15 officers for Florida Sales and Use Tax Exemptions and with the Internal Revenue Service for 501(c)3 filing.
- Maintains signature cards with Area 15’s bank of record, ensuring that Area 15 officers are authorized to endorse checks and otherwise conduct Area 15’s financial business.
- Maintains original copies of the South Florida Area 15 Charter, 501(c)3 filing, and Consumer’s Certificate of Exemption (Florida Sales and Use Tax) and ensures that accountant representing Area 15 has originals.
- Renews Area 15 insurance annually.
- Calculates amount of excess Area 15 funds following close of budget each year, writes check, and provides it to the General Service Board in January of each year.
- Provides annual financial records to Area 15 Archives Committee.
- Provides request for funding to Area 15 Finance Committee by July 31 of each year.
- Completes a quarterly expense report, including all receipts.
- Returns all unspent budgeted funds prior to Dec. 31 of each year.
- Updates Area Treasurer’s position description by July 31 of even-numbered years to ensure a smooth transition from panel to panel.
- Presents Area Treasurer’s responsibilities at Third Legacy Review session at Area 15 assemblies in October of even-numbered years.
- Reviews responsibilities of Area Treasurer with incoming Area Treasurer following Area 15 elections in even-numbered years and hands off relevant materials prior to the start of the new panel.
- Attends Southeast Regional Forum in even-numbered years.
- Attends Southern States of Alcoholics Anonymous Service Assembly in odd-numbered years.
- Optional: Hosts an online sharing session with District Treasurers, offering them an opportunity to share experiences and challenges and to exchange information.
Suggested qualifications for Area 15 Treasurer from Area 15 current practice and the A.A. Service Manual:
- Present or past District Committee Member.
- Five years of continuous sobriety.
- Experience in group, district, and area affairs.
- A sound understanding and appreciation of the Steps, Traditions and Concepts.
- Working knowledge or willingness to learn MS Office products.
- Working knowledge or willingness to learn QuickBooks online.
- Good communication skills.
- Leadership qualities.
