Registrar

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AREA REGISTRAR RESPONSIBILITIES

Works with district registrars to keep an accurate account in the area database of groups and trusted servants in South Florida Area 15
Assists district registrars with data entry, running reports and other tasks to help them be effective in their roles
Updates the GSO database so that it accurately reflects information on groups and trusted servants housed in the area database
Provides information from the GSO database to district registrars as requested
Maintains a clear line of communication with GSO staff members involved with maintaining group and trusted servant records in the GSO database
Takes advantage of virtual area registrar trainings and sharing sessions hosted by GSO staff whenever possible
Provides a searchable PDF of group numbers by group at least quarterly to the Area 15 web servant for posting to the Area 15 website
Updates New Group, Group Change and District Position Change forms as needed
Co‐chairs the Registrars’/Secretaries’ sharing session at South Florida Area 15 assemblies
Calls roll at Area 15 business meetings
Gives a report of registrar-related activities at Area 15 business meetings and provides a written report to the Area 15 Secretary for the minutes
Collects and tabulates number of voting members at Area 15 business meetings by category and provides totals to Area Chairperson
Runs and provides reports to the Area Secretary no later than 30 days after Area 15 business meetings reflecting members desiring to receive minutes in English and Spanish via postal mail and email
Maintains a post office box for receipt of returned minutes
Coordinates with district registrars to clean up outdated addresses in the database that come to light as the result of returned minutes and replaces them with updated information wherever possible
Submits a quarterly expense report and provides receipts for expenses to the Area Treasurer
Submits a budget request to the Area 15 Finance Committee each year
Attends the Southeast Regional Forum

QUALIFICATIONS FOR AN AREA REGISTRAR

Either a willingness to learn or a familiarity with computer systems and spreadsheet tools and an understanding of data stewardship, as registrars enter data, update information, use search filters, and download custom and standard reports.
Willingness to spend 5-10 hours per week on data updates
Familiarity with the area and district structure and ability to communicate throughout it
Ability to organize, communicate and manage detailed information
Ability to relay information via email to GSO, locally, and within Area 15
Ability to responsibly handle and protect personal information
Five years of continuous sobriety

Email Registrar:
registrar@area15aa.org

District Resources

New Group form

Group Change form

District Position Change form

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