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Area 15 Recording Secretary Responsibilities:

• Attends South Florida Area 15 assemblies and electronically records Area 15 business meetings.
• Presents an oral report at Area 15 business meetings, asks for corrections/approval of minutes from previous business meeting, reports on service activities performed during the preceding quarter, and adds written report in the minutes.
• Receives from the Area Chairperson and includes in Area minutes assembly registration numbers of GSRs, Alternate GSRs, DCMs, Alternate DCMs, District Chairs and other registered members.
• Records all motions and outcomes from Area 15 business meeting and adds them to business meeting minutes.
• Records results of assembly bids and includes them in Area minutes.
• Records results of bi-annual election for Delegate, Alternate Delegate and Area Officers and includes them in Area minutes.
• Co‐chairs with the Area 15 Registrar the Registrars’/Secretaries’ meeting at South Florida Area 15 assemblies, providing an agenda to District Secretaries one week prior to the assembly.
• Serves as ex-officio member of the Area Spanish Linguistic Committee and attends the committee’s meetings at Area 15 assemblies.
• Provides motions and outcomes from Area 15 business meeting to Area 15 Current Practice Committee within 10 days of each Area 15 assembly.
• Receives from the Area Chairperson scrubbed and unscrubbed versions of agenda for upcoming area business meeting following motion deadline.
• Provides Area 15 Spanish language translator with a scrubbed English version of assembly minutes within 10 days of the Area 15 business meeting and follows up to ensure translated version is returned within 30 days.
• Provides Area 15 Spanish language translator with scrubbed English version of agenda following receipt from Area Chairperson and follows up to ensure translated version is returned within 7 days.
• Receives from Area Registrar area database files of mailing lists detailing members on English postal, Spanish postal, English email, Spanish email and foreign mailing lists and updates secretary’s database quarterly prior to mailing link to minutes and agenda.
• Distributes printed minutes/agenda and link to electronic minutes/agenda to Area 15 contacts per preference indicated on Area contact list within 45 days of the Area business meeting.
• Provides minutes and agenda, in English and Spanish, to Area 15 Web Servant within 45 days of the Area business meeting for posting to the Area 15 website.
• Provides two sets of English and two sets of Spanish minutes and recordings of Area business meeting to Area 15 Archivist.
• Is a signer, along with other Area Officers, on the Area 15 bank account.
• Provides request for funding to the Area 15 Finance Committee by July 31 of each year.
• Submits a quarterly expense report, including all receipts, to the Area Treasurer.
• Returns all unspent budgeted funds to the Area Treasurer prior to Dec. 31 of each year.
• Updates Area Recording Secretary’s position description by July 31 of even-numbered years to ensure a smooth transition from panel to panel.
• Presents Area Recording Secretary’s responsibilities at Third Legacy review session at Area 15 assemblies in October of even-numbered years.
• Reviews responsibilities of Area Recording Secretary with incoming Area Recording Secretary following Area 15 elections in even-numbered years and hands off relevant materials prior to the start of the new panel.
• Attends Southeast Regional Forum in even-numbered years.
• Attends Southern States of Alcoholics Anonymous Service Assembly in odd-numbered years.
• Optional: Hosts an online sharing session with District Recording Secretaries, offering them an opportunity to share experiences and challenges and to exchange information.

 

 

Suggested qualifications for Area 15 Recording Secretary from Area 15 current practice and the A.A. Service Manual:

• Present or past District Committee Member or District Chairperson.
• Five years of continuous sobriety.
• Service in group, intergroup/central office or general service affairs.
• A level of computer knowledge and information technology skills that reflects the area’s needs.
• Familiarity with Area 15 and district general service structure.
• Ability to organize, communicate and manage detailed information.
• Ability to relay information via email to members of Area 15.
• Ability to responsibly handle and protect personal information.
• Ability to spend the time necessary to fulfill the responsibilities of the position.

 

 

 

 

Email Recording Secretary:
secretary@area15aa.org