South Florida General Service Area 15

Hybrid Assembly Meeting Information & FAQ

  • Area 15’s next hybrid Business Meeting is January 10, 2027.
  • Some committees might conduct hybrid meetings on January 9, 2026. Contact the committee chair or check on the Virtual Meetings page.

Key Documents

Before attending the assembly, please review the following resources:

Who can attend virtually?

✓ Members of Alcoholics Anonymous who are not in the meeting room are welcome to join using the Zoom app.

✓ In-person attendees may use the meeting’s telephone dial-in numbers to improve audio accessibility (using their cellular signal, not meeting room wifi). See the In-Person Audio Accessibility section for instructions.

❌ We ask that in-person attendees not join using the Zoom app for the following reasons:

  • In-person wi-fi bandwidth is limited.
  • Dual attendance (in-person and virtual) can lead to severe audio feedback.
  • Dual attendance causes confusion regarding the vote count.
What steps should I take to attend virtually?
  1. Review this page and the Hybrid Meeting Participation Guide.
    Learn how to use the following Zoom tools:
    • Unmute your microphone
    • Raise your virtual hand
    • Recognize chat notifications and access chat messages
  2. Complete the Registration Form, ideally at least one week before the assembly.
  3. Join the meeting at least 30 minutes early.
    • Joining later may result in a delay entering the meeting.
    • Voting members who are not at least 15 minutes early might not obtain voting privileges.
  4. Join with the assigned name you will receive by email.
    • If you join with a different name, PAY ATTENTION during the check-in process! and Respond to hosts when they ask you for information.

Frequently Asked Questions

Registration:

Who needs to register online?

Anyone planning to attend the business meeting virtually should complete the online registration form.

If you plan to attend in person, simply register at the registration table upon arrival.

When should I register?

Please register at least one week before the assembly whenever possible. If you expect to attend in person and your plans change at the last minute, you may still participate, but advance registration is strongly encouraged.

Failure to register before joining, or joining at the last minute, might result in delays being admitted to the meeting and could delay other participants as well.

Where can I find the registration form?

Complete the online registration form at: area15aa.org/register

What information should I provide on the registration form?

Please keep the following in mind when completing the form:

Email Address All virtual meeting communications will be sent to the email address you provide

  • Provide an accurate email address that you check regularly.

Zoom Display Name The following information will be included in your assigned Zoom name:

  • First name
  • First initial of your last name
  • Voting or non-voting position
  • Home group

Please keep entries concise whenever possible.

District Information If you select “Other” in the District field and are visiting from another area, please use an abbreviated format when possible (such as D12A14 for Melbourne, FL).

Meeting Communications:

What emails will I receive after registering?

Immediately after submitting the registration form, you will receive an automated confirmation email. This message confirms that your registration was successfully received.

When will I receive Zoom meeting information?

During the week before the assembly, you will receive an informational email that includes the following:

  • Your assigned Zoom name
  • First initial of your last name
  • Instructions for accessing meeting login information
  • Any additional participation details as needed
Will there be other emails before the meeting?

No additional emails are scheduled. However, the email address you provided during registration may be used if important updates become available.

What should I expect if I register during the week preceding the assembly?

You will receive the confirmation email immediately. Additional information will be sent in batches throughout the week, including early Sunday morning before the assembly. Please be patient as these “mail merges” will not be on demand or daily.

What if I register the morning of the meeting and have not received my meeting information?

If you join at least 30 minutes early, you will have an opportunity to communicate with a host for assistance

Participants log in later than 30 minutes early, may experience delays in admission to the virtual meeting.

Virtual Meeting Participation:

How should I prepare before joining the meeting?

Before entering the meeting, make sure you know how to:

  • Rename yourself when entering a Zoom meeting
  • Mute and unmute your microphone
  • Raise and lower your virtual hand
  • Recognize chat notifications and access chat messages
Which Zoom name should I use?

Please join using the Zoom name assigned to you in your informational email.

What happens during the check-in process?

Please follow all instructions from meeting hosts so check-in can be completed efficiently. During check-in, you may be asked to:

  • Accept an invitation to a breakout room
  • Unmute and answer a verification question (if you are not named as assigned)
What happens after I am checked in?

Once verified, you will be moved to a breakout room for checked-in participants.

If you need assistance, you may raise your virtual hand to ask a question. To help hosts support everyone efficiently, please avoid discussing pending motions or occupying excessive host time with non-check-in matters.

How do I speak during the business meeting?

When you wish to speak during announcements, discussion, or when delivering a report:

  1. Raise your VIRTUAL hand (or hosts might not notice you)
  2. Wait to be recognized.
  3. Watch for the host’s request to unmute.
  4. Speak when called upon
How do I vote during the meeting?

When a vote is called, raise your virtual hand as instructed by the chair.

Need Additional Help?

Review the Participation Guide and Quick Start Guide before the assembly. Being familiar with the Zoom platform and meeting procedures will help ensure a smooth and efficient experience for everyone.

Contact technology@area15aa.org with any additional questions.

In-Person Audio Accessibility

  • Please register in advance for attendance on Zoom as it will help with check-in and renaming.
    • In the form, select English, then Audio Access for Accessibility, then continue with your information.
  • In-person, please use the dial-in number, not the zoom app and please use your own cell signal to dial in. We need hotel wi-fi bandwidth for Zoom hosts and accessing files through our QR codes.
  • The dial-in number will be provided alongside the Zoom sign-in link on the Virtual Meetings page.
  • In-person, please use the dial-in number, not the zoom app and please use your own cell signal to dial in. We need hotel wi-fi bandwidth for Zoom hosts and accessing files through our QR codes.

Suggestions:

  • Make sure your cell phone and headphones/hearing aids are fully charged.
  • If you go to the microphone, reduce the volume of your hearing device to avoid feedback.
  • Attend the Accessibilities Committee meeting Saturday morning for more information.

Contact technology@district8area15aa.org or technology@area15aa.org with any questions.

Información sobre reuniones híbridas

Las reuniones híbridas se reanudarán en enero de 2027

Por favor, revisa esta página y los documentos adjuntos antes de participar en las reuniones híbridas de la asamblea a través de Zoom.

Reuniones con asistencia virtual

  • Domingo, 12 de julio, a las 9:00 h. Reunión de trabajo del Área 15.

¿Quién puede asistir virtualmente?

  • Los miembros de Alcohólicos Anónimos que no se encuentren en la sala de reuniones pueden unirse a través de la aplicación Zoom.
  • Los asistentes presenciales pueden utilizar los números de teléfono de la reunión para mejorar la calidad del audio (utilizando la señal de su móvil, en lugar de la red wifi de la sala de reuniones).

Pedimos a los asistentes presenciales que no se unan a través de la aplicación Zoom por los siguientes motivos:

  • El ancho de banda wifi presencial es limitado.
  • La asistencia dual (presencial y virtual) puede provocar graves problemas de retroalimentación de audio.
  • La doble asistencia causa confusión en cuanto al recuento de votos.

Inscripción

Si vas a asistir en persona, inscríbete en la mesa de inscripción.

Si vas a participar de forma virtual, inscríbete con antelación en este enlace.

  • El registro nos ayuda a gestionar los cambios de nombre, el control de asistencia y a facilitar un recuento de votos oportuno.
  • Si no te registras antes de unirte a la reunión, o si lo haces en el último momento, podrías sufrir retrasos a la hora de acceder a la reunión y también podrías retrasar a otros participantes.

Participación

    • Revise la Guía de participación en reuniones híbridas antes de la reunión.
    • Preséntese 30 minutos antes (tal y como hacemos cuando asistimos en persona) para facilitar el registro, el recuento de votos y el acceso a la reunión.

Si tiene alguna pregunta, póngase en contacto con technology@district8area15aa.org o technology@area15aa.org.

 

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